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red_locked_fileThe practice complies with The Data Protection Act and Access to Medical Reports Act. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from community nurses and hospital services.
  • To help you get access to other health services e.g. from social care organisations . This requires your consent.
  • When we have a duty to others e.g. in child protection cases.
  • Anonymised patient information will also be used at local and national level to help NHS Digital (previously Health & Social Care Information Centre) and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.

Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

Patient poster on Data Security can be downloaded from here


Freedom of Information

The ICO has published a new Model Publication Scheme that all public authorities are required to adopt.
Freedom Of Information publication scheme for the Penryn Surgery


Summary Care Record

summary care recordThe Summary Care Record is meant to help emergency doctors and nurses help you when you contact them when the surgery is closed. Initially, it will contain just your medications and allergies.

Later on as the central NHS computer system develops, (known as the ‘Summary Care Record’ – SCR), other staff who work in the NHS will be able to access it along with information from hospitals, out of hours services, and specialists letters that may be added as well.

Your information will be extracted from practices such as ours and held on secure central NHS databases.   

As with all new systems there are pros and cons to think about. When you speak to an emergency doctor you might overlook something that is important and if they have access to your medical record it might avoid mistakes or problems, although even then, you should be asked to give your consent each time a member of NHS Staff wishes to access your record, unless you are medically unable to do so.

On the other hand, you may have strong views about sharing your personal information and wish to keep your information at the level of this practice. Connecting for Health (CfH), the government agency responsible for the Summary Care Record have agreed with doctors’ leaders that new patients registering with this practice should be able to decide whether or not their information is uploaded to the Central NHS Computer System.

For existing patients it is different in that it is assumed that you want your record uploaded to the Central NHS Computer System unless you actively opt out.

For further information visit the NHSEngland- Summary Care record

If you choose to opt out of the scheme, then you will need to complete a form and bring it along to the surgery.

Subscribe to the newsletter Download the opt out form >>>>

Enhanced Data Sharing Model (eDSM)

SystmOne is the clinical computer system used by Penryn Surgery. 

As part of SystmOne, there is a facility called an Enhanced Data Sharing Model (eDSM).  With your permission, this allows any other services who also use SystmOne to access your GP clinical data in the course of your health care. 

If you do not wish to share any of your GP clinical data, you can opt out of this service and if you don't ever want your record viewed by anyone other than your GP, you have a further choice to request that consent override is prevented. 

If however you do wish to share your GP clinical data, you can opt into this service. Examples of services who may be able to access your information are other GP practices, Urgent Care and Out-of-hours services, District Nursing Teams and many more.  

When you start receiving care from another care service that uses SystmOne, you have the right to either agree or disagree with them that they may view your SystmOne record.  You do not have to have the same permissions for each service. 

You are in control of who has access to your records. 

The leaflet and poster below explain eDSM in more detail : 

eDSM 2017

eDSM Poster 2017

If you would like more information or would like to to opt in or out, please contact the Surgery.


The Practice also utilises the GP2GP electronic transfer of patient records.  This is an electronic process enabling surgeries to send computer held patient records electronically to a patient's new surgery so they arrive much quicker than the paper notes.  The paper notes will continue to be sent via an NHS mail delivery service.  However, using this new electronic process means a copy of your notes gets to your new surgery much quicker, helping the doctors and nurses know the best way to treat you.

If you change practices permanently therefore, it is possible that your medical record will be transferred electronically and securely via the Spine.  No data is retained on the Spine after transfer and your paper notes will still eventually be held by the GP you are now fully registered with.

GP2GP means that your medical record is available to your new doctor within a few minutes of registration, enabling much safer care.

For more information about GP2GP visit the HSCIC website




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